Alphabetical Listing of Policies and Guidelines

A

B

C

D

E

F

G-H

I-J

K-L

M-O

P

Q-R

S

T

U-V

W-Z

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Most recent new or revised policies (updated August 7, 2026)

University Corporate and Academic Seals Policy (12-018) (opens in new window)- NEW!!

Respectful and Inclusive Workplace Policy (6-2026) (opens in new window)

University Code of Conduct (6-2027) (opens in new window)

Policy on Violence in the Workplace: Prevention and Response (6-2001) (opens in new window)

Workplace Accommodation Policy (6-2028) (opens in new window)

Senate Policy on Academic Forgiveness (Policy 8-1019) (opens in new window)

Awarding of Posthumous and Compassionate Credentials (Policy 8-1018) (opens in new window)

Faculty and Professional Librarian Emeritus Policy (8-1001) (opens in new window)

Generative AI Guidelines (opens in new window)

Student Debt Policy 5-1010 (opens in new window)

Senate Bylaws (Policy 8-1017) (opens in new window)Safety Policy (6-2007) (opens in new window)

‌A

• Academic Accommodations for Students with Disabilities (Policy 8-1026) (opens in new window)
•  Senate Policy on the Creation of the Academic Calendar of Events (8-1024) (opens in new window)
• ‌Academic Regulations - Graduate
• ‌‌Academic Regulations - Undergraduate
• Acceptance, Gifts (Policy 11-1001) (opens in new window)
• Access Card Control (Policy 3-1022) (opens in new window)
• Accommodations (Policy 4-3004) (opens in new window)
• Account Number Listing - FOAP (Policy 4-2007) (opens in new window)
• Account Number Structure - FOAP (Policy 4-4001) (opens in new window)
• Activity - Political (Policy 5-1001) (opens in new window)
• Administrative Staff
  • Pregnancy & Parental Leave (Policy 6-2012) (opens in new window)
  • Sick Leave (Policy 6-2010) (opens in new window)‌
• Advance Requests (Policy 4-3001) (opens in new window)
• Adverse Events - Research Ethics Board Policy and Procedures (Policy 9-1004) (opens in new window)
• Advertising - Commercial Advertising in Campus Facilities (Policy 3-1006) (opens in new window)
• Age Consent Guidelines - Research Ethics Board (Policy 9-1001) (opens in new window)
• Aids in the Workplace (Policy 6-2004) (opens in new window)
• Air (Indoor) Quality Concerns (Policy 3-4016) (opens in new window)
• Alcohol - Saint Mary's University - Liquor Policy Statement (Policy 5-1003) (opens in new window)
• Alcohol- Saint Mary's University Drug and Alcohol Policy (Policy 6-2017) (opens in new window)
• Animal Use: Pedagogical Merit Review of Animal Use Protocols for Teaching and Training (Policy 8-1022) (opens in new window)
• Animal Use: Scientific Merit Review of Animal Use Protocols for Research, Testing and Monitoring (Policy 8-1023) (opens in new window)
• Apparel, Code of Conduct for Vendors of Crested Apparel and Giftware (Policy 2-3002) (opens in new window)
• Appointment and Review of Academic Administrators (Policy 12-012) (opens in new window)
• Appointment of Administrative Vice Presidents (Policy 12-013) (opens in new window)
• Athlete Meal Subsidy - Travel (Policy 4-3016) (opens in new window)
• Atrium Display Case Policy (Policy 3-2000) (opens in new window)Awarding of Posthumous and Compassionate Credentials (Policy 8-1018) (opens in new window)
• Awarding of Posthumous Degrees (Policy 8-1018) (opens in new window)

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B

• Background Checks (Policy 6-2015) (opens in new window)
• Bags - Handling of Suspicious Parcels, Letters or Bags (Policy 3-1050) (opens in new window)
• Banking Policy (Policy 4-5001) (opens in new window)
• Banners - Campus Aesthetics (Policy 3-5002) (opens in new window)
• Banners - Posters (Policy 3-1033) (opens in new window)
• Benefits - Payroll (Policy 6-1002) (opens in new window)
• Board of Governors Policies
  • Board of Governors Charter Policy (opens in new window)
  • Board of Governors Code of Conduct Policy (opens in new window)
  • Board of Governors Recruitment and Appointments Policy (opens in new window)
  • Policy on Terms for Governors (Policy 12-007) (opens in new window)
  • Policy 12-010 Signing Authority Policy (opens in new window)
  • Policy 12-011 Spending Authority Policy (opens in new window)
  • Legal Resources Policy (Policy 12-002) (opens in new window)
  • Appointment and Review of Academic Administrators (Policy 12-012) (opens in new window)
  • Appointment of Administrative Vice Presidents (Policy 12-013) (opens in new window)
  • Policy 12-009 Safe Disclosure Policy (opens in new window)
  • Board Committees Appointments Policy (opens in new window) 
• Bookstore - Policy on Return or Refund of Books (Policy 2-3001) (opens in new window)
• Brand Policy (Policy 11-1004) (opens in new window)
• Budget / Expenditure Adjustments (Policy 4-2005) (opens in new window)
• Budget Classifications and Definitions (Policy 4-2004) (opens in new window)
• Budget Control
  • Account Number Listing - FOAP (Policy 4-2007) (opens in new window)
  • Budget / Expenditure Adjustments (Policy 4-2005) (opens in new window)
  • ‌Budget Responsibility (Policy 4-2003) (opens in new window)‌
  • Capital Expenditure Request (Policy 4-2010) (opens in new window)‌
  • Capital Purchases: Funding Carried Forward (Policy 4-2011) (opens in new window)‌
  • Capital Purchases - Substitutions (Policy 4-2012) (opens in new window)‌
  • Fiscal Year End (Policy 4-2006) (opens in new window)‌
  • Harmonized Sales Tax (HST) (Policy 4-2008) (opens in new window)‌
  • Payment Request Form (Policy 4-2002) (opens in new window)‌‌‌‌
• Bulletin Boards
  
  • Campus Aesthetics (Policy 3-5002) (opens in new window)‌
  • Posters (Policy 3-1033) (opens in new window)‌

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C

• Call Detail Reports - Telephone (Policy 2-1006) (opens in new window)‌‌‌
• Cats - Domesticated Pets (Policy 3-1056) (opens in new window)‌
• Campus Aesthetics (Policy 3-5002) (opens in new window)‌
• Candle Usage (Policy 3-1005) (opens in new window)‌
• Cannabis- Student Cannabis Policy (Policy 6-2018) (opens in new window)
• Capital
  • Expenditure Request (Policy 4-2010) (opens in new window)‌
  • Construction Projects- Estimate Preparation for Major Capital Construction (Policy 3-5006) (opens in new window)
  • Construction Projects- Fiscal Control of Major Capital Construction (Policy 3-5007) (opens in new window)
  • Purchases (Policy 4-1020) (opens in new window)Purchases - Funding Carried Forward (Policy 4-2011) (opens in new window)‌
  • Renewal Submissions, Prioritization and Approval (Policy 3-5001) (opens in new window)
  • Substitutions (Policy 4-2012) (opens in new window)
• Cash and Credit
  • Banking (Policy 4-5001) (opens in new window)‌
  • Cash Floats, Coin, and Change (Policy 4-5003) (opens in new window)‌
  • Issuing Invoices and Extending Credit (Policy 4-5006) (opens in new window)‌
  • Personal Banking (Policy 4-5002) (opens in new window)‌
  • Petty Cash (Policy 4-5004) (opens in new window)‌
  • Receipt of Cash / Security (Policy 4-5005) (opens in new window)
• Cash Print Jobs (Policy 2-4004) (opens in new window)‌‌
• Casual/Part-time Employment - Payroll Procedures (6-1004) (opens in new window)‌
• Catering Services - Request (Policy 4-2001) (opens in new window)‌
• Cell Phone and Email Mass Notification Message System (Policy 3-1057) (opens in new window)
• Centres - Senate Policy Governing the Establishment, Reporting and Review of Institutes and Centres at Saint Mary's University (Policy 8-1009) (opens in new window)‌
• CFI Research Projects - Procurement (Policy 4-1025) (opens in new window)‌
• Chairs and Tables - Loan (Policy 3-1025) (opens in new window)‌
• Cheque Requisition (Policy 4-2002) (opens in new window)
• Children's Camps - Vulnerable Sector Checks (Policy 6-2015) (opens in new window)‌‌
• Christmas Decorations - Holidays (Policy 3-1047) (opens in new window)‌
• Classroom Research - Research Ethics Board (Policy 9-1003) (opens in new window)‌
• Cleaning - Confidentiality in Office Cleaning and Moving Confidential Items (Policy 3-3023) (opens in new window)
• Code of Conduct for Vendors of Crested Apparel and Crested Giftware (Policy 2-3002) (opens in new window)‌
• University Code of Conduct (6-2027) (opens in new window) (Policy 6-2027)
• Code of Student Conduct (Policy 8-1020) (opens in new window)
• Commercial Advertising in Campus Facilities (Policy 3-1006) (opens in new window)‌
• Communication Plan, Emergency Management Policy (5-1006) (opens in new window)
• Conduct, Code of Student Conduct (Policy 8-1020) (opens in new window)
• Confidential Staff
  • Pregnancy and Parental Leave (Policy 6-2012) (opens in new window)‌
  • Sick Leave (Policy 6-2010) (opens in new window)‌
  • Vacation Leave (Policy 6-2009) (opens in new window)‌
• Confidentiality - Office Cleaning and Moving Confidential Items (Policy 3-3023) (opens in new window)
• Conflict of Interest
  • Conflict of Interest (Policy 4-1009) (opens in new window)‌
  • Conflict in Research, Senate (Policy 8-1004) (opens in new window)
  • Nepotism (Policy 6-2002) (opens in new window)‌
• ‌Copying Request - Printing & Duplicating Services (Policy 2-4002) (opens in new window)‌
• Courier Services
  • Incoming Service (Policy 2-6004) (opens in new window)‌
  • Liability Limitation (Policy 2-6005) (opens in new window)‌
  • Location/Hours Courier (Policy 2-6001) (opens in new window)
  • Outgoing Service - International/National (Policy 2-6003) (opens in new window)
  • Outgoing Service - Local (Policy 2-6002) (opens in new window)‌
• Course Outlines - Senate Policy (Policy 8-1012) (opens in new window)
• COVID-19 and Vaccination Requirements Policy (opens in new window) (Policy 12-004)‌
• Credit Card - Travel (Policy 4-3006) (opens in new window)‌
• Credit Card - P-Card (Policy 4-1021) (opens in new window)‌
• Crested Apparel and Crested Giftware - Vendor Code of Conduct (Policy 2-3002) (opens in new window)‌
• Curriculum Committee - Senate Policy on Submissions to Curriculum Committee (Policy 8-1013) (opens in new window)
• Cut-Off and Pay Dates - Payroll (Policy 6-1001) (opens in new window)‌
• Cut offs and Distribution Schedule - Budget (Policy 4-4002) (opens in new window)

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D

• Damaged Material/Returns (Policy 4-1017) (opens in new window)‌
• Data Storage Guidelines - Research Ethics Board (Policy 9-1002) (opens in new window)‌
• Decor Guidelines - Campus (Policy 3-5002) (opens in new window)‌
• ‌Dean Emeritus Policy(8-1002) (opens in new window)
• Decorations (Policy 3-1047) (opens in new window)‌
• Debt- Student Debt Policy (Policy 5-1010) (opens in new window)
• Deferred Salary Leave Plan (Policy 6-2006) (opens in new window)‌
• Degree- Awarding Posthumous (Policy 8-1018) (opens in new window)
• Directed Study - Senate Policy on Special Topics and Directed Study (Reading) Classes (Policy 8-1014) (opens in new window)
• Directories - Telephone Services (Policy 2-1004) (opens in new window)‌
• Disclosure of Information - Procurement (Policy 4-1008) (opens in new window)‌
• Disruptions of University Business - Academic Implications (Policy 8-1008) (opens in new window)‌‌‌
• Distribution and Cut off Schedule - Budget (Policy 4-4002) (opens in new window)‌
• Dogs on Campus -Domesticated Pets at the Workplace (Policy 3-1056) (opens in new window)‌
• Donations; Prospect Clearance Policy (10-1001) (opens in new window) NEW
• ‌Drinking Water - Monitoring Campus Drinking Water (Policy 3-4028) (opens in new window)‌
• Drug- Saint Mary's University Drug and Alcohol Policy (Policy 6-2017) (opens in new window)
• Drug- Student Cannabis Policy (Policy 6-2018) (opens in new window)

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E

• EIT Policies
  • Policy on Information Technology (Policy 2-2004) (opens in new window)
  • Web Policy and Procedures (Policy 2-2003) (opens in new window)
  • ‌‌Policy 2-2006 Email Policy (opens in new window)
  • Evergreen (Policy 2-2005) (opens in new window)‌

• Email, Cell Phone and Email Mass Notification Message System (Policy 3-1057) (opens in new window)
• Policy 2-2006 Email Policy (opens in new window)
• Emergency Management Policy and Communication Plan (Policy 5-1006) (opens in new window)‌‌
• Emergency Travel/Medical Insurance (Policy 4-3008) (opens in new window)‌
• Employee Benefits - Payroll (Policy 6-1002) (opens in new window)‌
• Employees Purchases for Personal Use (Policy 4-1006) (opens in new window)‌
• Employees Selling to the University (Policy 4-1005) (opens in new window)‌
• Entertainment and Hospitality Expenses (Policy 4-3014) (opens in new window)
• Environment - Scent Free (Policy 3-1048) (opens in new window)‌
• Equipment - Surplus (Policy 4-1015) (opens in new window)‌
• Establishing University Policies & Procedures (Policy 12-001) (opens in new window)
• Establishment of Institutes and Centres - Senate Policy Governing the Establishment, Reporting and Review of Institutes and Centres (Policy 8-1009) (opens in new window)‌
• Estimate Preparation for Major Capital Construction Projects (Policy 3-5006) (opens in new window)
• Ethical Conduct for Research Involving Humans (Policy 9-1005) (opens in new window)
• Ethical Practices (Policy 4-1007) (opens in new window)‌
• Evaluation - Job Evaluation (Policy 6-2011) (opens in new window)‌
• Evergreen (2-2005) (opens in new window)
• Examinations - Printing & Duplicating Services (Policy 2-4003) (opens in new window)‌
• Examinations - Senate (Policy 8-1016) (opens in new window)
• Exceptions to Procurement Policy (Policy 4-1022) (opens in new window)‌‌
• Expenditure Adjustments (Policy 4-2005) (opens in new window)‌
• Expense Reporting and Reimbursement (Policy 4-3002) (opens in new window)
• Extending Credit (Policy 4-5006) (opens in new window)‌

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F

• Facsimile (Fax) Charges (Policy 2-1008) (opens in new window)‌
• Faculty - Visiting Scholars (Policy 1-1001) (opens in new window)
• Financial Report Format (Policy 4-4003) (opens in new window)
• ‌Financial Reporting - Account Number Structure (FOAP) (Policy 4-4001) (opens in new window)‌‌‌
• Financial Reporting - Cut offs and Distribution Schedule (Policy 4-4002) (opens in new window)‌
• Fiscal Control of Major Capital Construction Projects (Policy 3-5007) (opens in new window)‌
• ‌‌Fiscal Year End (Policy 4-2006) (opens in new window)
• Flags Policy (Policy 12-008) (opens in new window)
• Flexible Workplace @ SMU Policy (Policy 6-2024) (opens in new window)
• Floats (cash) Coin and Change (Policy 4-5003) (opens in new window)
• Flyers - Posters (Policy 3-1033) (opens in new window)‌
• FOAP - Account Number Listing (Policy 4-2007) (opens in new window)‌
• FOAP - Account Number Structure (Policy 4-4001) (opens in new window)‌
• Foreign Currency Reporting - Travel (Policy 4-3013) (opens in new window)
• Frequent Flyer Programs - Travel (Policy 4-3010) (opens in new window)‌
• Funding Carried Forward - Capital Purchases (Policy 4-2011) (opens in new window)‌
• Funds - Use of NSERC and SSHRC General Research Funds (Policy 7-1005) (opens in new window)
• Furniture - Surplus (Policy 4-1015) (opens in new window)‌
• Furniture Purchases (Policy 4-1012) (opens in new window)‌

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G-H

• Generative AI Guidelines (opens in new window)
• Gift Acceptance (Policy 11-1001) (opens in new window)
• Gifts and Gratuities - Ethical Practices (Policy 4-1007) (opens in new window)
• Giftware, Code of Conduct for Vendors of Crested Apparel and Giftware (Policy 2-3002) (opens in new window)
• Graduate Academic Regulations
• Graduate Program Review -Senate Policy on the Review of Programs at Saint Mary's University (Policy 8-1015) (opens in new window)‌‌
• Grants - Financial Services Reporting (Policy 7-1002) (opens in new window)
• Grants - General (Policy 7-1001) (opens in new window)
• Grants - Use of NSERC and SSHRC General Research Funds (Policy 7-1005) (opens in new window)
• Gratuities - Ethical Practices (Policy 4-1007) (opens in new window)‌‌‌
• Guest Lecturer Honoraria (Policy 6-1007) (opens in new window)
• Harassment & Discrimination - Prevention and Resolution (Policy 6-2013)‌ (Under Review)
• Harmonized Sales Tax (HST) (Policy 4-2008) (opens in new window)‌
• Hazardous Materials (Policy 4-1016) (opens in new window)‌
• Heat Stress Response Guidelines (Policy 3-1052) (opens in new window)‌
• Holiday Decorations (Policy 3-1047) (opens in new window)‌
• Honoraria - Guest Lecturer Payment (Policy 6-1007) (opens in new window)
• Hospitality and Entertainment (Policy 4-3014) (opens in new window)‌‌
• HST (Policy 4-2008) (opens in new window)‌
• Humans: Ethical Conduct for Research Involving Humans (Policy 9-1005) (opens in new window)
• ‌‌Humidity and Temperature Control-Heat Stress Response Guidelines (Policy 3-1052) (opens in new window)

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I-J

• Imported Goods - Receiving Procedures (Policy 4-1019) (opens in new window)‌‌‌
• Indoor Air Quality Concerns (Policy 3-4016) (opens in new window)
• Ineligible Travel Expenses (Policy 4-3009) (opens in new window)‌
• Information Services Desk (Policy 2-1001) (opens in new window)
• Policy on Information Technology (Policy 2-2004) (opens in new window)‌
• ‌‌Institutes - Senate Policy Governing the Establishment, Reporting and Review of Institutes and Centres at Saint Mary's University (Policy 8-1009) (opens in new window)‌
• ‌Integrity, Senate (Policy 8-1007) (opens in new window)
• Internal Mail (Policy 2-5002) (opens in new window)‌
• International Courier Services - Outgoing (Policy 2-6003) (opens in new window)
• International Travel Risk Management (Policy 4-3017) (opens in new window)
• Inventory & Distribution
  • Incoming Receipt of Goods (Policy 4-6004) (opens in new window)‌‌
  • Inventory Supply List (Policy 4-6003) (opens in new window)‌
  • Location and Hours of Operation (Policy 4-6001) (opens in new window)‌
  • Photocopier Supplies (Policy 4-6005) (opens in new window)‌
  • Requisition (Policy 4-6002) (opens in new window)‌
• Investigating Scholarly Misconduct - Procedures (Policy 8-1007) (opens in new window)‌
• 4-7001 University Funds Investment Policy (opens in new window)
• Invoice Payments (Policy 4-2002) (opens in new window)‌
• Issuing Invoices and Extending Credit (Policy 4-5006) (opens in new window)‌
• Job Evaluation Policies and Procedures (Policy 6-2011) (opens in new window)‌

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K-L

• Key and Access Card Control (Policy 3-1022) (opens in new window)‌
• Leases, Evergreen (Policy 2-2005) (opens in new window)
• Leave (from work)
  • Deferred (Policy 6-2006) (opens in new window)‌
  • Pregnancy (Policy 6-2012) (opens in new window)‌
  • ‌‌Sick (Policy 6-2010) (opens in new window)
  • Vacation Leave (Policy 6-2009) (opens in new window)‌
• Lecturer - Guest Honoraria (Policy 6-1007) (opens in new window)
• Legal Resources Policy (Policy 12-002) (opens in new window)
• Letters - Suspicious Parcels, Letters or Bags (Policy 3-1050) (opens in new window)‌
• Letters of Invitation - Visiting Scholars (Policy 1-1001) (opens in new window)‌‌
• Liability Limitation - Courier Services (Policy 2-6005) (opens in new window)‌
• Liquor - Policy Statement (Policy 5-1003) (opens in new window)‌
• Loaning Tables and Chairs (Policy 3-1025) (opens in new window)‌
• Lock Removal on Lockers (Policy 3-1026) (opens in new window)‌‌‌
• Long Distance Calls - Telephone Services (Policy 2-1009) (opens in new window)‌
• Lost or Damaged Personal Property (Policy 3-1055) (opens in new window)

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M-N-O

• Mail
  • Bulk Mailings (Policy 2-5006) (opens in new window)
  • Incoming Mail (Policy 2-5003) (opens in new window)
  • Internal Mail (Policy 2-5002) (opens in new window)
  • Location and Hours Mail Room (Policy 2-5001) (opens in new window)
  • Outgoing Mail (Policy 2-5004) (opens in new window)
  • Personal Mail (Policy 2-5007) (opens in new window)
• Management of Space (Policy 3-5019) (opens in new window)
• Mass Notification System, Cell Phone and Email (Policy 3-1057) (opens in new window)
• Meal Subsidy - Athlete (Policy 4-3016) (opens in new window)
• Meals and Accommodations - Travel (Policy 4-3004) (opens in new window)
• Medical Insurance - Emergency Travel Insurance (Policy 4-3008) (opens in new window)
• Monitoring Campus Drinking Water (Policy 3-4028) (opens in new window)
• Moving Expenses - Travel (Policy 4-3007) (opens in new window)
• Moving - Offices (Policy 3-1028) (opens in new window)
• Moving Confidential Items - Confidentiality - Office Cleaning and Moving Confidential Items (Policy 3-3023) (opens in new window)
• Naming Policy (Policy 11-1002) (opens in new window)
• Nepotism (Policy 6-2002) (opens in new window)‌
• Non-University Printing Jobs (Policy 2-4004) (opens in new window)‌
• Occupational Health and Safety - Scent Free Environment (Policy 3-1048) (opens in new window)
• Office Cleaning - Confidentiality - Office Cleaning and Moving Confidential Items (Policy 3-3023) (opens in new window)
• Office Moves (Policy 3-1028) (opens in new window)
• Outlines - Senate Policy on Course Outlines (Policy 8-1012) (opens in new window)

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P

• Pandemic Policy (Policy 5-1007) (opens in new window)‌‌
• Parcels - Suspicious Parcels, Letters or Bags (Policy 3-1050) (opens in new window)‌
• Parental / Pregnancy Leave (Policy 6-2012) (opens in new window)
• Parking (Policy 3-1029) (opens in new window)‌
• Part-time and Casual Employment - Payroll Procedures (Policy 6-1004) (opens in new window)‌
• Patronage - Nepotism (Policy 6-2002) (opens in new window)
• Pay Dates - Payroll (Policy 6-1001) (opens in new window)‌‌
• Payment (Policy 6-1005) (opens in new window)‌
• Payment Request Form (Policy 4-2002) (opens in new window)‌
• Payroll
  • Benefits (Policy 6-1002) (opens in new window)‌
  • Cut-Off and Pay Dates (Policy 6-1001) (opens in new window)‌
  • External Guest Lecturers /Honoraria (Policy 6-1007) (opens in new window)‌
  • Method of Payment (Policy 6-1005) (opens in new window)‌
  • Procedures - Casual/Part-time Employment (Policy 6-1004) (opens in new window)‌
  • Sabbatical Leave (Policy 6-1006) (opens in new window)‌
  • T4 and T4A (Policy 6-1003) (opens in new window)‌
• Pedagogical Merit Review of Animal Use Protocols for Teaching and Training (Policy 8-1022) (opens in new window)
• Personal
  • ‌Personal Banking (Policy 4-5002) (opens in new window)
  • Personal Printing (Policy 2-4004) (opens in new window)‌
  • Personal Telephone Calls (Policy 2-1007) (opens in new window)‌‌
• ‌Pets on Campus - Domesticated Pets at Workplace (Policy 3-1056) (opens in new window)
• Petty Cash (Policy 4-5004) (opens in new window)‌
• Photocopiers (Policy 2-4006) (opens in new window)‌
• Photocopying Request - Printing & Duplicating Services (Policy 2-4002) (opens in new window)‌
• Photocopier Supplies (Policy 4-6005) (opens in new window)
• Policy on Establishing University Policies & Procedures (Policy 12-001) (opens in new window)
• Political Activity - Financial Implications (Policy 5-1001) (opens in new window)
• Post-doctoral fellows - Visiting Scholars (Policy 1-1001) (opens in new window)‌‌
• Postal Services
  • Bulk Mailings (Policy 2-5006) (opens in new window)‌
  • Incoming Mail (Policy 2-5003) (opens in new window)‌
  • Internal Mail (Policy 2-5002) (opens in new window)
  • Location and Hours Mail Room (Policy 2-5001) (opens in new window)
  • Outgoing Mail (Policy 2-5004) (opens in new window)‌‌‌‌
  • Personal Mail (Policy 2-5007) (opens in new window)‌
• Posters - Campus Aesthetics (Policy 3-5002) (opens in new window)‌
• Posthumous Degrees (Policy 8-1018) (opens in new window)
• Pregnancy and Parental Leave Policy (Policy 6-2012) (opens in new window)‌
• Prevention and Resolution of Harassment & Discrimination (Policy 6-2013) (opens in new window)‌
• Printing and Duplicating Services
  • Convenience Photocopiers (Policy 2-4006) (opens in new window)‌
  • Exam Requests (Policy 2-4003) (opens in new window)
  • General Request (Policy 2-4002) (opens in new window)‌
  • Personal Work- Cash Jobs (Policy 2-4004) (opens in new window)‌
• ‌Privacy Policy (Policy 12-003) (opens in new window)
• Procurement
  • Capital Purchases (Policy 4-1020) (opens in new window)‌
  • Conflict of Interest (Policy 4-1009) (opens in new window)‌
  • Disclosure of Information (Policy 4-1008) (opens in new window)‌
  • Ethical Practices (Policy 4-1007) (opens in new window)
  • Exceptions to Policy (Policy 4-1022) (opens in new window)‌‌
  • Furniture (Policy 4-1012) (opens in new window)‌
  • General Responsibilities and Limitations (Policy 4-1002) (opens in new window)‌
  • Hazardous Materials (Policy 4-1016) (opens in new window)‌
  • Limited Tender Justification (Policy 4-1026) (opens in new window)
  • Location and Hours (Policy 4-1001) (opens in new window)
  • Procurement Card (Policy 4-1021) (opens in new window)‌
  • Purchases for Employees Personal Use (Policy 4-1006) (opens in new window)‌
  • Purchases From Employees (Policy 4-1005) (opens in new window)
  • Purchases for Students (Policy 4-1004) (opens in new window)
  • Purchasing Thresholds (Policy 4-1027) (opens in new window)
  • Receiving Process (Policy 4-1018) (opens in new window)‌
  • Reciprocity (Policy 4-1010) (opens in new window)‌
  • Research Grants (Policy 4-1003) (opens in new window)‌
  • Returns/Damaged Material (Policy 4-1017) (opens in new window)‌
  • Sole Supplier Justification-CFI Research Projects (Policy 4-1025) (opens in new window)
  • Standard Purchase Requisition (Policy 4-1014) (opens in new window)‌
  • Standardization of Materials (Policy 4-1011) (opens in new window)‌
  • Surplus Furniture and Equipment (Policy 4-1015) (opens in new window)‌
  • Sustainable Procurement (Policy 4-1023) (opens in new window)
• Procurement Card - P-Card (Policy 4-1021) (opens in new window)‌
• Professional Staff
  • Pregnancy & Parental Leave (Policy 6-2012) (opens in new window)‌
  • Sick Leave (Policy 6-2010) (opens in new window)‌
  • Vacation Leave (Policy 6-2009) (opens in new window)‌
• Senate Policy on Program Proposals (Policy 8-1025) (opens in new window)
• Program Review-Senate Policy on the Review of Programs at Saint Mary's University (Policy 8-1015) (opens in new window)
• Property- Lost or Damaged Personal Property (Policy 3-1055) (opens in new window)
• Property - Protection of Property Act Notice - Issuance and Appeal Process (Policy 3-1059) NEW (opens in new window)
• Prospect Clearance Policy (10-1001) (opens in new window) 
• Purchase(s)
  • Requisition (Policy 4-1014) (opens in new window)‌‌
  • For Employees Personal Use (Policy 4-1006) (opens in new window)‌‌
  • For Students (Policy 4-1004) (opens in new window)‌
  • From Employees (Policy 4-1005) (opens in new window)‌‌
• Purchasing Card (P-Card) (4-1021) (opens in new window)‌

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Q-R

• Receipt of Cash & Security (Policy 4-5005) (opens in new window)‌‌
• Receipt of Incoming Goods (Policy 4-6004) (opens in new window)‌‌
• Receiving Procedures for Imported Goods (Policy 4-1019) (opens in new window)‌
• Receiving Process (Policy 4-1018) (opens in new window)‌
• Reciprocity (Policy 4-1010) (opens in new window)‌
• Recording, Video Surveillance (Policy 3-1058) (opens in new window)
• Records Management (Policy 12-015) (opens in new window)
• Refund of Books - Bookstore (Policy 2-3001) (opens in new window)‌
• Removal of Locks on Lockers (Policy 3-1026) (opens in new window)‌
• Renewal-Capital, Submissions, Prioritization and Approval (Policy 3-5001) (opens in new window)‌‌
• Repair - Telephone (Policy 2-1010) (opens in new window)‌
• Reporting and Investigating Scholarly Misconduct - Procedures (Policy 8-1007) (opens in new window)‌
• Reporting and Review of Institutes and Centres at Saint Mary's University - Senate Policy (Policy 8-1009) (opens in new window)‌
• Requisition for Catering Services (Policy 4-2001) (opens in new window)‌
• Requisition - Supplies (Policy 4-6002) (opens in new window)
• Research
  • Conflict of Interest (Policy 8-1004) (opens in new window)‌
  • Integrity in Research and Scholarship and Procedures for Reporting and Investigating Scholarly Misconduct (Policy 8-1007) (opens in new window)
  • Research Agreements Policy (Policy 7-1004) (opens in new window)
  • Research Funds - Use of NSERC and SSHRC General (Policy 7-1005) (opens in new window)
  • Research Grants - Procurement (Policy 4-1003) (opens in new window)‌‌‌
  • Research Grants/Special Projects - General (Policy 7-1001) (opens in new window)‌
  • Research in the Classroom Policy (Policy 9-1003) (opens in new window)‌
  • Research Projects - CFI - Procurement (Policy 4-1025) (opens in new window)‌‌
  • ‌‌Researchers - Visiting Scholars (Policy 1-1001) (opens in new window)‌‌
  • Scientific Merit Review of Animal Use Protocols for Research, Testing and Monitoring (Policy 8-1023) (opens in new window)
  • Survey Policy (Policy 12-006) (opens in new window)
    • Survey Policy (Policy 12-006) Application Form (opens in new window)
• Research Ethics Board (REB)
  • Age Consent Guidelines (Policy 9-1001) (opens in new window)‌‌
  • Data Storage Guidelines (Policy 9-1002) (opens in new window)‌
  • Ethcial Conduct for Research Involving Humans (Policy 9-1005) (opens in new window)
  • Research in the Classroom Policy (Policy 9-1003) (opens in new window)‌
  • ‌‌Research Adverse Events (Policy 9-1004) (opens in new window)‌‌
• Respectful and Inclusive Workplace Policy (6-2026) (opens in new window) (Policy 6-2026)
• Responsibilities and Limitations - Procurement (Policy 4-1002) (opens in new window)‌
• Responsibility - Budget (Policy 4-2003) (opens in new window)‌
• Return of Books - Bookstore (Policy 2-3001) (opens in new window)‌
• Returns/Damaged Material (Policy 4-1017) (opens in new window)‌
• Review of Programs at Saint Mary's University (Policy 8-1015) (opens in new window)
• Risk Management, International Travel (Policy 4-3017) (opens in new window)

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S

• Sabbatical Leaves - Payroll (Policy 6-1006) (opens in new window)
• Policy 12-009 Safe Disclosure Policy (opens in new window)
• Sabbatical Leaves - Payroll (Policy 6-1006) (opens in new window)
• Safety (Policy 6-2007) (opens in new window)
• Safety- Heat Stress Guidelines (Policy 3-1052) (opens in new window)
• ‌‌‌Scent Free (Policy 3-1048) (opens in new window)‌‌
• Scientific Merit Review of Animal Use Protocols for Research, Testing and Monitoring (Policy 8-1023) (opens in new window)
• Salary Deferral Plan (Policy 6-2006) (opens in new window)‌
• Scientific Merit Review of Animal Use Protocols for Research, Testing, and Monitoring (Policy 8-1023) (opens in new window)
• Security of Cash in Departments with Authority to Receive Payments (Policy 4-5005) (opens in new window)
• Senate Policies
  • Senate Policy on the Creation of the Academic Calendar of Events (8-1024) (opens in new window)
  • Senate Policy on Academic Forgiveness (Policy 8-1019) (opens in new window)
  • Academic Implications of Disruptions of University Business (Policy 8-1008) (opens in new window)‌
  • Awarding of Posthumous Degrees (Policy 8-1018) (opens in new window)
  • Code of Student Conduct (Policy 8-1020) (opens in new window)
  • Conflict of Interest in Research (Policy 8-1004) (opens in new window)
  • Course Outlines (Policy 8-1012) (opens in new window)
  • Dean Emeritus Policy(8-1002) (opens in new window)
  • Establishment, Reporting and Review of Institutes and Centres at Saint Mary's University (Policy 8-1009) (opens in new window)‌
  • Final Examinations (Policy 8-1016) (opens in new window)
  • Faculty and Professional Librarian Emeritus Policy (8-1001) (opens in new window)‌‌
  • Review of Programs at Saint Mary's University (Policy 8-1015) (opens in new window)
  • Senate Policy on Program Proposals (Policy 8-1025) (opens in new window)
  • Integrity (Policy 8-1007) (opens in new window)
  • Senate Bylaws (Policy 8-1017) (opens in new window)
  • Special Topics and Directed Study (Policy 8-1014) (opens in new window)
  • Curriculum Committee Submissions (Policy 8-1013) (opens in new window)
  • Timetable Regulations and Form (Policy 8-1005) (opens in new window)‌
• Service Requests - Telephone (Policy 2-1003) (opens in new window)‌
• Sexual Violence and Harassment Policy (Policy 6-2025) (opens in new window)
• ‌Sick Leave - Administrative, Professional, Confidential Staff (Policy 6-2010) (opens in new window)‌
• ‌‌‌Signage - Campus Aesthetics (Policy 3-5002) (opens in new window)‌
• Policy 12-010 Signing Authority Policy (opens in new window)
• Smoke Free Campus and Tobacco Use (Policy 6-2016) (opens in new window)
• Smoking- Student Cannabis Policy (Policy 6-2018) (opens in new window)
• Smudge and Pipe Protocols (opens in new window)‌
• Social Media Policy (opens in new window) (Policy 11-1003)
• Sole Supplier Justification - CFI Research Projects (Policy 4-1025) (opens in new window)‌
• Space - Temporary Use of (Policy 5-1009) (opens in new window)
• Space Management (Policy 3-5019) (opens in new window)
• Special Projects - Financial Services Reporting (Policy 7-1002) (opens in new window)
• Special Projects - General (Policy 7-1001) (opens in new window)
• Special Topics and Directed Study (Policy 8-1014) (opens in new window)
• Policy 12-011 Spending Authority Policy (opens in new window)
• Spousal Travel (Policy 4-3011) (opens in new window)‌
• Standard Purchase Requisition (Policy 4-1014) (opens in new window)‌
• Standardization of Materials (Policy 4-1011) (opens in new window)‌
• Student, Code of Student Conduct (Policy 8-1020) (opens in new window)
• Student Debt Policy (Policy 5-1010) (opens in new window)
• Student Purchases (Policy 4-1004) (opens in new window)
• Policy 12-005 Student Records: Access & Confidentiality (opens in new window)
• Substitutions - Capital Purchases (Policy 4-2012) (opens in new window)‌‌
• Summer Camps - Vulnerable Sector Checks (Policy 6-2015) (opens in new window)‌
• Supplies List (Policy 4-6003) (opens in new window)
• Surplus Furniture and Equipment (Policy 4-1015) (opens in new window)‌
• Surveillance, Video Recording (Policy 3-1058) (opens in new window)
• Survey Policy (Policy 12-006) (opens in new window)
  • Survey Policy (Policy 12-006) Application Form (opens in new window)
• Suspicious Parcels, Letters or Bags - Policy to Handle (Policy 3-1050) (opens in new window)‌
• Sustainable Procurement (Policy 4-1023) (opens in new window)
• Switchboard (Policy 2-1001) (opens in new window)‌

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T

• T4 and T4A (Policy 6-1003) (opens in new window)‌
• Tables and Chairs - Loan (Policy 3-1025) (opens in new window)‌
• Tax Rebates - HST (Policy 4-2008) (opens in new window)‌
• Telephone Services: 
  
  • Call Detail Reports (Policy 2-1006) (opens in new window)‌
  • Directories (Policy 2-1004) (opens in new window)‌
  • Fax Charges (Policy 2-1008) (opens in new window)‌
  • Information Services Desk (Policy 2-1001) (opens in new window)‌
  • Personal Calls (Policy 2-1007) (opens in new window)‌
  • Placing Long Distance Calls (Policy 2-1009) (opens in new window)‌‌
  • Repair Requests (Policy 2-1010) (opens in new window)‌‌
  • Service Requests (Policy 2-1003) (opens in new window)
• Temporary Use of Space (Policy 5-1009) (opens in new window)
• Temperature and Humidity Control: Heat Stress Response Guidelines (Policy 3-1052) (opens in new window)
• Policy on Terms for Governors (Policy 12-007) (opens in new window)‌
• Timetable Regulations and Form - Senate (Policy 8-1005) (opens in new window)‌
• Tobacco-Smoke Free Campus and Tobacco Use (Policy 6-2016) (opens in new window)
• Transportation (Policy 4-3003) (opens in new window)
• Travel
  • ‌‌Advance Requests (Policy 4-3001) (opens in new window)‌‌
  • Athlete Meal Subsidy (Policy 4-3016) (opens in new window)‌
  • Credit Card (Policy 4-3006) (opens in new window)‌
  • Expense Reporting and Reimbursement (Policy 4-3002) (opens in new window)
  • Foreign Currency Reporting (Policy 4-3013) (opens in new window)‌
  • Frequent Flyer Program (Policy 4-3010) (opens in new window)‌
  • Hospitality and Entertainment (Policy 4-3014) (opens in new window)‌
  • Ineligible Expenses (Policy 4-3009) (opens in new window)‌
  • International Travel Risk Management (Policy 4-3017) (opens in new window)
  • Meals and Accommodations (Policy 4-3004) (opens in new window)‌
  • Medical Insurance (Policy 4-3008) (opens in new window)‌
  • Moving Expenses (Policy 4-3007) (opens in new window)‌
  • Spousal Travel (Policy 4-3011) (opens in new window)‌
  • Transportation (Policy 4-3003) (opens in new window)‌
• Twitter

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U-V

• Policy on Unscheduled Closure and/or Cancellation of Classes (Policy 5-1002) (opens in new window)
• Undergraduate Academic Regulations‌‌
• University Code of Conduct (6-2027) (opens in new window) (Policy 6-2027)
• University Corporate and Academic Seals Policy (12-018) (opens in new window)
• University Funds Investment (Policy 4-7001) (opens in new window) 
• University Policy on Political Activity (Policy 5-1001) (opens in new window)‌‌
• Vacation Leave - Administrative/Professional/Confidential (Policy 6-2009) (opens in new window)‌
• Vaping-Smoke Free and Tobacco Use (Policy 6-2016) (opens in new window)
• Vehicle- Personal Use (Policy 4-3005) (opens in new window)
• Vehicle- Rental Car (Policy 4-3012) (opens in new window)
• Vendor Payments (Policy 4-2002) (opens in new window)‌
• Vendors of Crested Apparel and Crested Giftware - Code of Conduct (Policy 2-3002) (opens in new window)‌
• Video Recording Surveillance (Policy 3-1058) (opens in new window)
• Violence in the Workplace: Prevention and Response (Policy 6-2001) (opens in new window)‌
• Visiting Scholars (Policy 1-1001) (opens in new window)‌
• Vulnerable Sector Checks for Children's Camps (Policy 6-2015) (opens in new window)‌

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W-X-Y-Z

• Water - Monitoring Campus Drinking Water (Policy 3-4028) (opens in new window)‌‌‌
• Website - Policy and Procedures (Policy 2-2003) (opens in new window)
• Workplace Accommodation Policy (6-2028) (opens in new window)‌‌
• ‌‌Workplace Violence (Policy 6-2001) (opens in new window)

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