Student Forms
*To ensure your form is successfully submitted please:
- Download the form and save it to your computer.
- Fill out the form, save it and then send.
Academic (Grades) Appeals Form (PDF)
- To appeal an official final grade.
- Required signatures on page two must be included before submitting to the Office of the Registrar.
- For more information on final grade appeals, click here.
Academic Forgiveness Request Form (PDF)
- Students who have returned after a period of absence (3 or more years) or successfully switched their degree and demonstrate acceptable academic performance following the absence or switch may apply for Academic Forgiveness.
- All criteria must be met to be considered for Academic Forgiveness. (see form for criteria)
- Return the completed form to records@smu.ca.
Academic Integrity Incident Report (form)
- For faculty use only
Academic Integrity Appeal Form (form)
Academic Suspension or Dismissal Appeal Form (PDF)
- Students may appeal an academic suspension or dismissal in cases of health issues, bereavement and/or other extenuating circumstances.
- Email the completed form along with supporting documentation to your Faculty Advising Office
Certificate Program Application (PDF)
- Use this form if you are a current student wishing to pursue a certificate in addition to your current program.
- Students not currently enrolled at Saint Mary’s University who wish to complete a certificate program must apply through the Admissions Office.
Change of Permanent Address (PDF)
- Required to change your permanent address.
Change of Degree or Program (PDF)
- Use this form to change your current degree program and/or add a second degree program.
- Approval is required by your Faculty Advising Office.
Change of Personal Information (PDF)
- Use this form to request to change personal information on your record (Residency, DOB etc.)
- Documentation will be required.
Consent Release Form (PDF)
- To authorize consent for a third party to access your student information.
- Can be submitted: scanned and sent via email to service.centre@smu.ca from your SMU email account.
Dean's List Application (PDF)
- Use this form if you do not fall into one of these categories but fall into one of the categories found on the form:
- New students who have completed at least 24 credit hours from May to April with a GPA of 3.7 or above.
- Returning students who have completed at least 30 credit hours from May to April with a GPA of 3.7 or above.
- Submit form to records@smu.ca.
- To be used if the academic unit wishes to offer a student either an approved directed study course or a regular approved course that is not offered in the current academic session. This form also serves as permission for Enrolment Services to register the student.
- To apply to graduate for an upcoming convocation ceremony.
- Applying to graduate does not guarantee your eligibility for graduation. For additional graduation information, click here.
- Please ensure you download the form before filling it in.
- Return completed form by email to graduation@smu.ca.
Graduation Gown Rental (PDF)
- For students who wish to rent gown rental before or after convocation ceremonies.
- Please email form to service.centre@smu.ca.
Link to the online Graduate in Absentia Form.
- For students who will be graduating in an upcoming convocation ceremony but will not be attending the ceremony.
- This form must be submitted in addition to the Application for Graduation.
- For additional graduation information, click here.
Graduation Application Withdrawal
- To withdraw from a potential graduation list in order to return to active student status.
- Please ensure you download the form before filling it in.
- Return completed form by email to graduation@smu.ca.
Honours Application (PDF)
- Fill out the top portion of this form and submit to the Chairperson of the department in which you are applying for Honours.
- For additional information on Honours programs, please click here.
- To invite friends and family members from outside of Canada to a convocation ceremony, students will need to request an Applied to Graduate Letter from the Service Centre. Requests can be made by email.
- Student must visit their Faculty Undergraduate Advising Centre, or the Faculty of Graduate Studies and Research, as below for Late registration and is subject to approval.
- Visiting or Upgrading Students: Student must visit the Advising Office in the faculty offering the course(s) for which they intend to register for.
- Undergraduate Advising
- Graduate Studies and Research
Letter of Permission Request Form- Undergraduate Students (PDF)
- Use this form if you are a current Undergraduate student who wishes to take a course(s) at another academic institution for transfer credit towards an academic program at Saint Mary’s University.
- Submit application to records@smu.ca.
Graduate Letter of Permission Request Form (PDF)
- Use this form if you are a Current Graduate Studies student who wishes to take a course(s) at another academic institution for transfer credit towards an academic program at Saint Mary’s University.
- Submit application to records@smu.ca.
Major/Minor Declaration (PDF)
- Approval is required by your Faculty Advising Office.
Pass/No Credit Grading Option Request Form
Pass/No Credit (P/NC) is a grading option for students as outlined in Academic Regulation 5. To learn more about this grading option, visit the P/NC website by clicking here.
Potential Graduate Letter (Formerly Degree Completion Letter)
The intention of this letter is to validate the date of a student's upcoming graduation and the degree/diploma/certificate which will be awarded.
- Students who have applied to graduate AND have finished all of their courses may apply for a Degree Completion Letter. Students must have a graduation status of: Pending Winter Graduation, Pending Spring Graduation or Pending Fall Graduation. This status can be viewed on the Degree Awarded box of the Academic Transcript in Self Service Banner.
- Students can make a request for a Degree Completion Letter online through Self Service Banner:
- Student Records
- Request Confirmation Letter
- Please follow instructions provided
- After a request is made, Degree Completion Letters will be emailed directly to the student once their Graduation audit is completed
- Your preferred/chosen name can be updated via your Self-Service account:
- Login to Self-Service and click on the Personal Information tab.
- Click on My Profile and then on the personal information box.
- Update your preferred name under Personal Details.
- Registration appeals are for exceptional cases that have impacted your ability to study and complete course requirements.
- Appeals must include professional supporting documentation.
