Student Forms

Faculty of Arts Forms

Declaration of Extenuating Circumstances

Students who miss class work or a test during the teaching period (first day of class to last day of class) can submit a Declaration of Extenuating Circumstances to their home Academic Advising Office.

Instructors shall not normally request that students contact or visit medical professionals solely for the purpose of obtaining medical documentation for acute illnesses that impact assessments held during the teaching period. Review Academic Regulation 8 for more information.

Any questions about the Declaration of Extenuating Circumstances form can be emailed to

Students must use their email when submitting the form. 


Request for Deferred Final Examination/Time Zone Conflict

If required, you may request to have a final exam in the official exam period rescheduled due to one of the following reasons:

(i)   Serious illness, personal/family emergency, or unforeseeable adverse situation
(ii)  Religious grounds, as per Academic Regulation 8.n.
(iii)  Participation in regional, provincial, national, or international activity.
(iiii) Exam is scheduled prior to 8:30 am or after 10 pm according to the student’s local time, as per Academic Regulation 8.e.

NOTE: Travel plans or other elective arrangements are not acceptable grounds for requesting a deferred final examination.  

Exceptions for anticipated or planned absences: (ii and iii):

Your exam rescheduling request should be submitted within seven calendar days of the announcement of the exam date and include appropriate documentation to support the request.  

Requests for unanticipated absences (i):

Your exam rescheduling request should be submitted within 48 hours of the missed exam (or, in exceptional cases, as soon as reasonably possible).

Requests for Deferred Exams are not considered retroactively for exams that have been written.

Review the Academic Regulation on Deferred Final Examinations for more information.

NOTE: If approved, your instructor will set your make-up exam date. If you are unable to write the exam on your make-up date, you must submit a new deferred exam request, which will be assessed under the criteria above.

Students must use their email when submitting the form. 


Application for Conference Travel Funds

This program has been established by the Faculty of Arts to assist undergraduate Arts students with travel and accommodation expenses associated with presenting a paper or poster at a conference. Maximum funding support available under this program is $400.

Completed applications are to be submitted at least 30 days prior to the event to Dr. Sara Malton, Associate Dean, Outreach and Faculty Support.

Please see Awards and Funding for form and more details. 


Service Centre Forms

See Service Centre Forms for student forms such as Academic Appeals, Application for Graduation, Change of Degree, Honours Application, Late Registration, Letter of Permission, Major Declaration and more. Student forms can also be found on the the BA Advising Centre Brightspace page along with additional information.

Faculty of Arts
Mailing address:
Saint Mary’s University
923 Robie Street
Halifax, Nova Scotia, B3H 3C3