How To Use the Program Management Module

If you have both course and program proposals to submit, it is recommended that all course proposals be submitted prior to submitting program proposals.

Searching for Program Proposals

 

You can go to the Search field or scroll down on the right-hand side. You will be able to see the Workflow stage (if applicable) and Status (if applicable) of the program.

 

 

 

Viewing a Program in CIM

 

Legend: 

 

1 - The button to inactivate a program.

2 - The button to edit the program.

    - Workflow status. Shows where the proposal is in the workflow process, if applicable.

3 - The last time the proposal was approved and edited.

4 - Shows the history of who and when the program was approved and edited.

5 – Program Overview as seen in the calendar. Any edits will be seen with red/green mark up.

6 – Program Requirements as seen in the calendar. Any edits will be seen with red/green mark up or a blue vertical line next to the text if a table was edited.

7 – Reason for the edit or new proposal.

8 – Reviewer Comments. Reasons for why proposal is rolled back would also be seen in this field.

 

How to Propose an Edit to a Program

1. Search for the program to edit.
2. Select the program to edit, then click Edit Program. When needing to update tables please contact support.
3. After completing the form, click one of the following:
   • Cancel to not save any changes and return to the previous window.
   • Save Changes to save any changes that have been made and come back to the form at a later time. Clicking Save Changes does not submit the proposed changes to workflow and will allow you to save without filling out all required fields. Th estatus of the saved form will be "Added" and may be edited at a later time by searching for the course or doing a quick search for all added courses.
   • Save & Submit (Start Workflow) to save and submit all changes for approval. All required fields must be filled out before the proposal can be submitted for approval. The new course approval will go to the next person in the workflow. 

 

How to Propose a New Program

1. Click the Propose New Program button.
2. Complete the form by filling in the required information. When needing to add tables please contact support.
3. After completing the form, click one of the following:
   • Cancel to not save any changes and return to the previous window.
   • Save Changes to save any changes that have been made and come back to the form at a later time. Clicking Save Changes does not submit the proposed changes to workflow and will allow you to save without filling out all required fields. Th estatus of the saved form will be "Added" and may be edited at a later time by searching for the course or doing a quick search for all added courses.
   • Save & Submit (Start Workflow) to save and submit all changes for approval. All required fields must be filled out before the proposal can be submitted for approval. The new course approval will go to the next person in the workflow.