SMUworks Summer Application:
The SMUworks Summer 2021 Faculty/Staff Application is now open!
Important Summer 2021 Dates:
- Faculty & Staff Application Deadline – Sunday, February 28, 2021
- Faculty & Staff Application Decisions – Friday, March 5, 2021
- Student Application Period – Saturday, March 6 to Sunday, March 21, 2021
- Eligible Student Applications sent to Faculty & Staff – week of March 22
- Student SMUworks Work Start Date – Monday, May 3, 2021
- Student Work End Date – Friday, August 27, 2021
SMUworks is a bursary-based student employment program that benefits students, faculty, and staff alike. These positions not only provide valuable work experience for the students but also helps them gain skills in the job application and interview process, in addition to financial support.
How much is the Grant for?
Undergraduate Positions: Successful undergraduate applications will receive up to a maximum of $7,098.00 ($14.56 per hour, which includes 4% vacation pay, to a maximum of 32.5 hours per week for 15 weeks).
Graduate Positions: Successful graduate applications will receive up to a maximum of $7605.00 ($15.60 per hour, which includes 4% vacation pay, to a maximum of 32.5 hours per week for 15 weeks).
Employer Cost: The Faculty/Staff bursary recipient is responsible for ensuring that amounts in excess of the fixed grant are paid. For this reason, we require you to provide a department budget code when submitting students’ payroll paperwork.
How will I find out if I've been approved?
You will be informed of the grant decision by Friday, March 5. If your application is successful, you will receive notice of approved funding and allotment of hours.
Who Can I Hire?
Student Eligibility Criteria:
You are welcome to encourage students to apply for your opportunity via Career360° if they are eligible.
- Currently registered in a degree or diploma program at Saint Mary’s for the summer academic semester
- Demonstrate financial need
- Have good academic standing (GPA 1.7+)
Students are not eligible for the program if they have fulfilled their degree requirements or have graduated. ESL, upgrading, and visiting students are not eligible for the program.
Students will not be able to work in more than one SMUworks position in any one term.
How does the student apply?
- They submit a SMUworks Application electronically to Financial Aid & Awards**
- They upload their resume and cover letter to each SMUworks job postings they are interested in. SMUworks job postings will be on Career360° Saturday, March 6 to Sunday, March 21.
**In order to participate in SMUworks, the student must demonstrate financial need because they have limited, or no access to funds. This is why the SMUworks Application includes a detailed budget, as it is essential for the Financial Aid & Awards Office to have a clear picture of the student’s financial circumstances. If we determine there are discrepancies between the student’s submitted budget and the information we collect from their student account, they will be ineligible to participate in SMUworks.
Additionally, if they do not complete all application steps, their application will be deemed incomplete and they will not be eligible for the program. Their resume and cover letter will not be submitted to you for consideration.
What is the hiring process?
After the application deadlines have closed, Career & Experiential Learning will review all applications received and Financial Aid & Awards will assess student's financial needs. Eligible student applications will be forwarded to you, the grant recipient.
Please note that while we welcome you to encourage your students to apply, preferred candidates are not allowed. All applicants must have completed the SMUworks application and uploaded their resume and cover letter to Career360°. You are required to conduct a formal interview with at least three eligible applicants.
If your job posting is unsuccessful you can repost the position. Please be aware that this may lead to delays in filling the position, however, the Student Work End Date cannot be extended beyond August 27.
Once you have completed the interviews you should inform Career & Experiential Learning of the name and student number (A#) of the successful student, as well as the names of the candidates you interviewed who were not successful.
How do I pay for my new student employee?
Once you identify your selected candidate. SMUworks works will send you all paperwork and instructions for completion. Payroll paperwork must be submitted to Career & Experiential Learning before the student starts working. This program is intended to provide financial stability to students with need, so it is crucial that payroll information is submitted in a timely way. Failure to submit a student’s paperwork will result in the Faculty or Staff member being ineligible to receive a SMUworks grant in the future.
The following forms must be correctly completed, signed, and forwarded to SMUworks
- SMUworks Fixed Remuneration Form (you will need to confirm the department's overage FOAP
- SMUworks Casual Employee Action Form. Also called the 'hiring form'
- TD1 Personal Tax Credits Return
- TD1 Nova Scotia Personal Tax Credits Return
- Student's banking information (if not already on file at payroll)
- If an international student, a copy of their Study Permit (if not already on file at payroll)
Please keep track of the student's hours to ensure that the student only works the number of hours you were approved for. Otherwise, your department will be charged for any additional hours.
Inquiries can be directed to email@example.com
Click on Faculty/Staff SMUworks Summer Grant Application to submit your application before the closing date of February 28