Special Bookings

Facility bookings for activities (except academic classes or athletic events) can be done through Conference Services at 5055. We will help to co-ordinate the services required for the function. Reservations should be made ASAP to ensure availability. Rooms for large venues must be booked by Wednesday of the week prior to the event. Seminar/Classrooms must be booked 24-hours in advance. The earlier you book, the more likely you can obtain the preferred style of room.

If the room requested is not under the jurisdiction of Conferences Services, bookings must be made with the department overseeing that facility. See the Departmental Meeting Rooms Inventory.

Please be aware that all bookings are subject to change due to academic scheduling. Changes to the academic timetable override any special bookings. The contact person will be notified of any conflicts.

An event can be classified under three separate categories:

1. Internal Event: All persons attending are Saint Mary's University staff, faculty or students. There is no charge for the use of facilities. ie. departmental meeting, seminar, etc.
2. Sponsored Event: Event/function must be academically oriented, support the mission statement for the institution and have attendance with at least 50% Saint Mary's University students, faculty or staff. There is a 50% room rental fee applicable. At times, full sponsorship of facilities only can be granted by applying to the President's Office. To obtain the Sponsorship Request Form, please contact the Conference Services office.
3. External Event: When facilities for an outside group/association are reserved, a meeting facilities fee will apply. Full disclosure of the nature of the event is required.