Invitations, Academic Regalia & Dean’s Cards

Pick up times for Invitations, Academic Regalia & Dean’s Cards

Invitations, Academic Regalia & Dean's Cards can be picked up in the Gown Room (Loyola 188).

Friends and Family are permitted to pick-up academic regalia and invitations for graduates, provided the graduating student has emailed the Systems and Records department to provide the name of the person picking up the items. Emails can be sent to

PLEASE NOTE:  You must pick up your Dean’s Card, Academic Regalia and Invitations by 8:00pm on Thursday, January 19, 2017.

The Gown Room (Loyola 188) will be open:

  • Thursday, January 19, 2017- 1:00pm-8:00pm
  • Friday, January 20, 2017- 11:00am-4:00pm (Returns ONLY)

It should be noted that if a graduate's Dean’s Card or Academic Regalia is not picked up, the graduate will be assumed to be graduating in Absentia. The graduate`s parchment will not be presented at Convocation nor will any provisions be made for participation in the ceremony.

Invitations to Winter ConvocationMorning Ceremony – 4 Invitations per Graduate

Afternoon Ceremony – 6 Invitations per Graduate

Additional Invitations

Schedule of Ceremonies

Academic Regalia
RegaliaAcademic Regalia refers to the formal attire worn by graduates and the members of the academic procession during the ceremony. The regalia consists of a hood, robe and mortar board (graduate students only).

According to Academic Regulation 27 (c): “Students will not be permitted to convocate if they are not attired in the academic regalia appropriate to their academic program at Saint Mary's University.”

Deans Cards
Deans Cards are a vital part of the convocation ceremony as it is the only method by which your Dean knows your name and can therefore announce it. If your name is unique/difficult to pronounce you may wish to write the phonetic spelling clearly on your Dean's Card. Do not forget to bring your Dean's Card to Convocation.