Faculty of Arts

Academic Standing

Academic Regulations exist for the following reasons:

  • to assist student in academic matters
  • to delineate the terms of students' contract with the University
  • to maintain the integrity of the University's academic programs

For more information about Saint Mary's Academic Regulations, please refer to the current Academic Calendar.

Good Standing | Academic Probation | Required Withdrawal | Talk to an advisor


Good Standing (CGPA 1.70 or better)

Maintaining a cumulative grade point average (CGPA) of 1.70 or better will keep you in good academic standing.


Academic Probation (CGPA 1.00 - 1.69)

At the end of each academic year (i.e. May) the Registrar's Office will assess your performance based on grade point average (GPA). If you have attempted at least 24 credit hours, the Registrar's Office will advise you of changes to your academic standing.

You may be placed on academic probation if:

  • your cumulative grade point average (CGPA) falls between 1.00 and 1.69
  • you have been readmitted after being required to withdraw
  • your previous academic performance used for admission warrants probation

Regular Terms of Academic Probation

Under regular terms of academic probation, you are eligible to continue in your studies and you may follow your academic plan without course-registration restrictions.

You must meet the required minimum grade point average (GPA) of 1.70. Courses that will be used to determine whether you have satisfied this requirement include:

  • Courses taken during the summer session after being placed on probation
    AND
  • Courses taken during the academic year (September to April) after being placed on probation

It is critical that you take appropriate steps to identify and address the issues that have impeded your success so far.

Here are some on-campus resources that you may find helpful:

At the end of the academic year (i.e. May) the Registrar's Office will assess your performance based on your final grades for the year and will advise you of your academic standing. If you do not meet the terms of academic probation, you may be required to withdraw from your studies at Saint Mary's for a period of 12 months.

Special Terms of Academic Probation

At the discretion of the Dean and/or Associate Dean, special terms may be applied to academic probation in an effort to help improve and monitor your academic performance.

Special terms may include:

  • Required academic counselling
  • Limits on the number of courses in which you may register
  • A minimum GPA that must be earned in a given period of time (e.g. 2.00)
  • Specific courses or academic requirements that must be fulfilled
  • Enrollment in the STEPS (Strategies Toward Establishing Personal Success) program

Under these terms, if at any time it is assessed that adequate academic progress is not being attained, you will be required to withdraw for a period of 12 months (see Academic Regulations 18).


Required Withdrawal (CGPA below 1.00)

At the end of each academic year (i.e. May), the Registrar's Office will assess your academic performance based on final grades to determine your academic standing.

You may be required to withdraw for a period of 12 months if:

  • you have attempted at least 24 credit hours and your cumulative grade point average (CGPA) is below 1.00
  • you have not met the terms of academic probation

During the Withdrawal Period

While on required withdrawal, you are well advised to carefully determine the causes for the poor performance that led to this situation, and take appropriate steps to overcome whatever problems you were facing.

Here are some things you might consider doing:

  • Analyze the subject areas, skills and types of assignments that caused you the greatest difficulty
  • Identify inefficiencies or gaps in your study skills (e.g. time management, note-taking, writing of exams, oral presentation techniques, etc.)
  • Evaluate the impact of outside pressures on your ability to focus on your studies (e.g. family and /or work obligations, social life, etc.)
  • Identify physical, psychological or medical issues that affect your studies

Students can apply for re-admission to Saint Mary's after the 12-month period and are encouraged to meet with a B.A. Advisor or Associate Dean of Arts (Student Affairs) to discuss your academic goals.


Readmission

You may apply to return to Saint Mary's as early as the first summer session in May following the 12-month withdrawal period. To be considered, you must submit an Application for Readmission to the Admissions Office, ideally in February to begin in May.

This process includes an interview with the B.A. Advisor or Associate Dean of Arts (Student Affairs) where you will be asked to reflect on the following:

  • The causes of your previous poor performance
  • Your activities since attending Saint Mary's
  • Your reasons for seeking readmission
  • Evidence that you are now capable of successful study at Saint Mary's

After this interview, a decision will be made. If you are successful, your readmission will be on the terms of either regular or special academic probation.